Individuals that apply and/or enroll in the institution, all educational and student records, which includes an UMSAz application, test scores (when appropriate), official transcripts, and copies of all University correspondence, become and remain the sole exclusive property of UMSAz. Once enrolled, if a student is on an approved leave of absence, their records will remain active for 1 year following the end of the last semester they were enrolled. If they do not return from the leave of absence, the records will be made inactive at the expiration of the approved leave of absence. The records of all graduating students will become inactive and held in perpetuity upon receipt of their diploma. UMSAz also adheres to the following policies:
- UMSAz will not produce a student directory and will not release any information on a present or former student without a direct written consent from the student or a court order.
- UMSAz will never provide or sell lists of students and their addresses to external agencies or businesses for commercial purposes.
- Each student’s record is considered confidential and will be made available to the UMSAz’s personnel on a “need-to-know” basis only.
- A student may review his/her records in the presence of a university representative and may request copies of any information enclosed, except transcripts from other universities. (Copies provided at student’s expense). Requests to review student records can be made by emailing the Registrar at registrar@umsaz.org.
